BINGHAM UNIVERSITY DIGITAL REPOSITORY POLICY

Bingham University Archives and Documentation Centre of the Library shall be the Institutional Repository for the collection, organization, access, annotation and preservation of research outputs of members of the University in digital formats.

JUSTIFICATION

1. Research outputs of members of the University will be housed in BHUDR where they could easily be located by other researchers.
2. Researchers will be able to locate other research works and be able to build up on such works rather than wasting time to reinvent the wheel.
3. Existence of the Centre will increase the exposure of the research activities of the University, which will:
   • Enhance the reputation of the University;
   • Make the research works more widely accessible;
   • Lead to increased citation of research works from the University; and
   • Boost the impact of the research works on scientific advancement and global developments.

MATERIALS FOR ARCHIVING

A collection is a grouping of items that are similar in one or more respects. For example, articles and conferences emanating from a department may represent a collection. An item is the basic archival element of the University Research Archive and each item belongs to one collection. The materials for inclusion in the Institutional Repository of the University include:

1. Research articles.
2. Books.
3. Book Chapters.
4. Conference Papers.
5. Master Thesis.
6. Ph. D. Theses.
7. Inaugural Lectures.
8. Seminars & Workshops.

CONDITIONS FOR ACCEPTING PUBLICATION FOR UPLOADING

Any of the aforementioned documents will be accepted on the following conditions:

• The work done is scholarly in nature.
• The work is a production of an academic staff of the University or is sponsored by a department, faculty or unit of the University.
• The work is completed and ready for distribution.
• It is a previously published item that is supported by clearance from the copyright owner.

Bingham University Archive shall be an open access repository. Any individual that can access the internet shall be able to access, view and download contents of the archive, except when an item is restricted to authorized users only.

To deposit any item into the archive, a member staff must register with the University Digital Repository by providing an official e­mail address to the system administrator of the University Library.

Submissions will then be validated and approved by library staff or curator of archival specimens before being made available online. Each collection may have guidelines describing the type of materials that are acceptable such as, a Thesis collection is intended just for Thesis. The system will be in a position to accept only file formats and sizes specified.

When an individual deposit a work, he/she grants the Bingham University the non-exclusive right to:

• Reproduce, convert, translate and / or distribute such submission (including the metadata and abstract) globally, in any format or medium for non-commercial, academic purposes only.
• To keep more than one copy of submission for purpose of security, back-up and preservation.

FORMAT FOR SUBMISSION OF PUBLICATION FOR UPLOADING

Research articles: 

            Format: pdf

            Size: <= 1.5MB

            Content: Full

Books: 

Format: pdf

         Size: <= 700KB

         Content: preliminary pages only

Book Chapters:

Format: pdf

         Size: <= 1.5MB

         Content: Full

Conference Papers:

Format: pdf

         Size: <= 700KB

         Content: Full

Theses:

Format: pdf

         Size: <= 700KB

         Content: preliminary pages only

Inaugural Lectures:

Format: pdf

         Size: <= 500KB

         Content: Full

Seminars & Workshops:

Format: pdf

         Size:  <= 1.3MB

         Content: Full

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